Key Control Managers

Department heads authorize the issuance of metal keys or electronic access cards and credentials to employees. Department heads assign one individual and a backup the responsibility to maintain metal key inventory records and to manage the physical inventory. 

Locate your building/facility Key Control Manager on this list

Top Responsibilities of a Key Manager 

1. Issue and control metal keys and electronic access cards and credentials to their assigned spaces.
2. Recover all metal keys from students, faculty, staff, and affiliates who no longer need access to secured areas.
3. Maintain accurate records consisting of the following:
   • Inventory of all metal keys and electronic access cards and credentials to include the total number and types of metal keys issued by Facilities Management, assigned to each individual (including the individual’s signature and dates of issue, return, or loss), and the total number and type of metal keys unassigned.
   • Records of electronic access granted or denied to an affiliate.
4. Store unassigned metal keys in a locked receptacle kept in a secured area.
5. Conduct annual key audits of metal key issuance and inventory to ensure access control and accurate records. 

Key Access Roles:

• Key Control Manager: Typically, the CAO, Director, Dean, etc. This individual is authorized to request keys, approve rekeys, and manage the list of key holders (including adding or removing individuals).
• Assistant Key Control Manager: Supports the Key Control Manager. This role can request and hold keys but does not have the authority to modify the list of key holders.
• Key Holder: An individual who has been issued a key but does not have the authority to request additional keys or make changes to the key holder list.

UC Davis Policies

Key/Access Card Control and Electronic Access Control System 

Key/Access Card Eligibility Criteria 

FAQ

• What do I do if someone turns in a key and I do not know who it belongs to?
• Contact the Customer Experience Center at 530-752-1655 or [email protected]
• How do I find out who is my Key Control Manager?
• Contact the Customer Experience Center at 530-752-1655 or [email protected]
• What do I do if my key is lost or stolen?
• If you lose a key or believe it has been stolen, first contact your Key Control Manager and/or Department Head. Then report the lost to UC Davis Police Department. Contact Facilities Management Customer Experience if you need to request the space to be rekeyed or new keys issued. You can reach the Customer Experience Center at (530) 752-1655.